Contents

Managing rental properties can be overwhelming, with responsibilities like tenant screening, rent collection, and property upkeep all demanding attention.

Fortunately, a variety of rental apps are available to simplify these tasks, especially when it comes to collecting rent online.

To make things easier, we’ve rounded up the 10 best apps for landlords and property managers that cover everything from rent collection and accounting to maintenance requests. Whether you oversee a handful of units or a large portfolio, these tools help you save time and run your operations more smoothly.

10 Best Apps for Landlords in 2025

Here's the breakdown of the 10 best apps for landlords:

Now let's dive into each.

1. Best Overall Property Management App: DoorLoop

⭐⭐⭐⭐⭐ 4.8 (693 reviews)

DoorLoop offers an extensive set of features to manage every aspect of your rental business. From tenant screening to property accounting and maintenance tracking.

DoorLoop provides comprehensive property management services. It’s ideal for landlords looking for a robust all-in-one software that scales as your portfolio grows.

Limitations: Higher cost for advanced features, but worth it for landlords with larger portfolios.

Best For: Landlords seeking a powerful all-in-one software to manage all aspects of their rental business whether managing a few units or 5,000.

Key Features

  • Automated rent payments and tenant communications
  • Maintenance tracking and work order management
  • Full accounting suite, including financial reporting
  • Tenant Screening, run detailed background check, credit checks and more
  • Cash Payments, tenants can pay rent in cash when needed
  • Mobile app available for iOS and Android
  • Integrates with popular tools like QuickBooks, Salesforce, and Zillow

2. Best App for Tracking Rental Income and Managing Finances: Landlord Studio

⭐⭐⭐⭐⭐ 4.9 (132 reviews)

If managing finances is your priority, Landlord Studio is the rent collection app for you.

It focuses heavily on rental accounting, automated rent collection, and expense tracking. It’s a great tool for landlords who want detailed financial insights and tax reporting.

Limitations: Focuses primarily on financial management, so you may need other apps for tenant communications and maintenance.

Best For: Landlords who need comprehensive financial management and tax reporting tools.

Key Features

  • Automated rent reminders and payments
  • In-depth financial reporting and tracking
  • GPS mileage tracking for tax purposes
  • Receipts scanning for easy expense management

3. Best App for Customizable Property Management: Rentec Direct

⭐⭐⭐⭐½  4.6 (189 reviews)

Rentec Direct moves up the list for its customizable pay-per-feature model, allowing landlords to only pay for the features they need.

As a rental property management software, it offers cloud-based access, tenant portals, and advanced reporting, making it a versatile tool for landlords managing both small and large portfolios.

Limitations: Can become expensive if many features are added.

Best For: Landlords looking for flexible, customizable, pay-per-feature options that scale with their business.

Key Features

  • Pay-per-feature pricing for cost control
  • Cloud-based accessibility with a mobile app
  • Tenant portals for communication and rent payments
  • Advanced reporting and tenant screening options

4. Best App for Automating Financial Insights: Stessa

⭐⭐⭐⭐½  4.5 (97 reviews)

Stessa excels at automating property income and expense tracking, especially for landlords managing multiple properties.

The app integrates with bank accounts for automatic transaction tracking, making it easy to generate financial reports and monitor cash flow.

Limitations: Limited property management capabilities beyond financial tracking.

Best For: Landlords managing multiple properties who prioritize automated financial tracking.

Key Features

  • Automated financial management that's free
  • Real-time cash flow tracking and expense categorization
  • Bank account integration for seamless expense tracking
  • Customizable financial reports, real insights on how your portfolio is doing

5. Best App for Large Enterprise-Level Management: Property Matrix

⭐⭐⭐⭐½  4.6 (32 reviews)

Property Matrix is one of the most comprehensive property management apps available, designed for landlords managing very large and diverse portfolios.

It offers deep customization with robust features like customizable reporting tools, in-app document signing, and advanced accounting.

Property Matrix is perfect for property managers needing detailed financial control and flexibility.

Limitations: Much higher price point starting at $450/month, but justified for large-scale property management.

Best For: Large-scale landlords or property managers with complex management and reporting needs.

Key Features

  • Customizable reports and in-app document signing
  • Comprehensive accounting features for large-growth portfolios
  • Robust tenant management and leasing tools
  • Highly customizable interface to match specific needs

6. Best App for Independent Landlords: Avail

⭐⭐⭐⭐½  4.6 (250 reviews)

Avail is an easy-to-use platform that offers comprehensive property management services, helping independent landlords manage properties without the need for multiple apps.

It offers everything from tenant screening to rent collection, making it a great all-in-one solution for small landlords.

Limitations: Avail is not as feature-rich for larger property managers, but it’s perfect for small landlords or those managing a few properties.

Best For: Independent landlords looking for an all-in-one tool to simplify tenant management and rent collection.

Key Features

  • Tenant screening and credit checks
  • Online rent collection with automated reminders
  • Lease agreements with e-signatures
  • Maintenance tracking and tenant communication tools

7. Best App for Streamlining Operations for Large Portfolios: AppFolio

⭐⭐⭐⭐½  4.5 (1,929 reviews)

AppFolio is a robust property management solution built for landlords managing large portfolios.

With features like the ability to collect rent payments online, maintenance tracking, and accounting, AppFolio provides everything needed to efficiently manage residential and commercial properties.

It’s particularly strong in streamlining workflows, making it ideal for landlords looking to scale their operations quickly.

Limitations: AppFolio is best suited for landlords managing a minimum number of units (usually 100 or more). It’s not ideal for smaller portfolios.

Best For: Landlords and property managers with large portfolios who want a comprehensive solution to streamline operations and management tasks.

Key Features

  • Online rent payments and automatic late fees
  • Maintenance management with work orders and tracking
  • Tenant communication tools with a built-in portal
  • Accounting suite with financial reporting and budgeting tools
  • Mobile app for easy management on the go

8. Best Free All-in-One Property Management App: TurboTenant

⭐⭐⭐⭐½  4.4 (76 reviews)

TurboTenant offers a comprehensive property management package, covering everything from tenant screening to rental payments.

It’s especially appealing to landlords who are looking for a free option with the ability to upgrade to premium features. TurboTenant is perfect for landlords managing a moderate number of properties who want an easy, effective tool.

Limitations: While the free version is powerful, some advanced features require a premium upgrade like integrated accounting.

Best For: Landlords seeking a cost-effective, free solution with optional upgrades.

Key Features

  • Free online applications and tenant screening
  • Rent payment processing and in-app messaging
  • Lease agreements and automated late fees
  • Unlimited property listings for free users

9. Best App for Simple Rent Tracking and Automation: Rentmoji

⭐⭐⭐⭐⭐ 4.9 (11 reviews)

Rentmoji simplifies rent tracking and tenant communications, making it ideal for landlords with small- to mid-sized portfolios.

The app automates rent payments and includes features like tenant reminders, which help landlords keep payments on track without manual intervention.

Additionally, it offers maintenance requests to enhance tenant communication and streamline management processes.

Limitations: Rentmoji focuses primarily on rent collection, it's not an all-in-one solution. So you may need other apps for maintenance and tenant management.

Best For: Landlords with small- to mid-sized portfolios who need a simple rent tracking solution.

Key Features

  • Automated rent payments and reminders
  • In-app tenant communication, keeping conversations in a centralized location
  • Integrations with other property management tools to enhance the software's capabilities

10. Best App for Rental Listings and Tenant Communication: Apartments.com Rental Manager

⭐⭐⭐⭐☆ 4.1 (8 reviews)

Apartments.com is one of the most popular rental listing platforms, allowing landlords to list properties, connect with prospective tenants, and manage applications.

It’s a great choice for landlords looking to fill vacancies quickly and get broad exposure. After publishing a listing, you can manage it using rental tools. These tools include online applications, leases, and payments. 

Limitations: Focused primarily on listings and communication, so landlords will need other tools for accounting, tenant screening and lease management.

Best For: Landlords looking to quickly fill vacancies and manage tenant inquiries efficiently.

Key Features

  • Track expenses and income statements
  • Direct communication with applicants
  • Simple and intuitive listing process

Managing Your First Property with a Property Management App

Managing your first rental property can be a daunting task, but a property management app can make the process much more manageable. Here are some tips to help you get started:

  • Research and Compare Apps: Take the time to research and compare different property management apps to find the one that best fits your needs. Look for features that will help you manage rent collection, tenant screening, and maintenance requests.
  • Utilize Free Trials: Many property management apps offer free trials. Use these opportunities to test each app’s features and interface before committing to a paid plan.
  • Set Up Your Account: Once you’ve chosen an app, set up your account and familiarize yourself with its features. Input your property details, tenant information, and any relevant documents.
  • Automate Rent Collection: Use the app to automate rent collection and set up automated rent reminders to ensure timely payments.
  • Leverage Reporting Features: Take advantage of the app’s financial reporting features to track your property’s performance and make informed decisions.

By using a property management app, you can streamline your rental property management tasks, reduce stress, and increase your bottom line.

Choosing the Best App for Your Rental Property Business

With so many options, it can be challenging to pick the right app. If you’re looking for a complete solution, DoorLoop or TurboTenant might be your best bet. For landlords focused primarily on finances, Landlord Studio or Stessa offer excellent value.

Remember to consider your portfolio size and specific needs—whether you’re managing just a few units or thousands, the right property management app can save you time, effort, and money.

Take advantage of free trials and demos to explore which app suits your management style and helps you streamline your rental business.

Frequently Asked Questions

What’s the difference between landlord apps and full property management software?

Landlord apps are typically simpler tools designed for individual landlords or those managing a small number of units, often focusing on essentials like rent collection, maintenance tracking, and tenant communication. Full property management software is more robust, offering advanced features like accounting, marketing, lease management, and multi-property support, making it ideal for property managers with larger portfolios or more complex needs.

Which apps are best for small landlords or managing a few units?

For small landlords managing just a few units, apps like TurboTenant and Landlord Studio offer easy-to-use tools for rent collection, tenant screening, and maintenance tracking. DoorLoop is another great option—it’s an all-in-one property management solution that scales with your needs and is user-friendly even for smaller portfolios. These apps help simplify day-to-day tasks and make property management more efficient without overwhelming features.

What features should I look for in a landlord app?

When choosing a landlord app, look for core features like online rent collection, tenant screening, maintenance request tracking, and lease management. Integration with listing sites, automated reminders, and accounting tools are also helpful for staying organized. The best apps are easy to use and scale with your rental portfolio, whether you manage one unit or many.

Do landlord apps support online rent collection?

Yes, most landlord apps support online rent collection, allowing tenants to pay securely through credit card, debit card, or bank transfer. These tools often include automatic payment reminders, recurring payments, and transaction tracking to simplify rent management. It’s a convenient way to ensure timely payments and reduce manual follow-up.

Are these apps easy to use for non-tech-savvy landlords?

Yes, many landlord apps are built to be user-friendly, even for those who aren't tech-savvy. DoorLoop, for example, is known for its intuitive interface and simple setup process, making it easy to manage everything from rent collection to maintenance without feeling overwhelmed.

David Bitton
By
David Bitton

David Bitton brings over two decades of experience as a real estate investor and co-founder at DoorLoop. A former Forbes Technology Council member and legal CLE speaker, he's a best-selling author, keynote speaker, and thought leader with mentions in Fortune, Insider, Forbes, HubSpot, and Nasdaq.

Legal Disclaimer

The information on this website is from public sources, for informational purposes only and not intended for legal or accounting advice. DoorLoop does not guarantee its accuracy and is not liable for any damages or inaccuracies.

doorloop