10 Best Rental Apps for Landlords and Property Managers

Managing rental properties is challenging, with tasks ranging from tenant screening and rent collection to property maintenance.

Thankfully, there are numerous rental apps designed to help landlords collect rent payments online, making these processes easier and more efficient.

To help you, we’ve put together the top 10 best apps for landlords and property managers, covering everything from rent collection to accounting to maintenance requests. Whether you’re managing a few units or a large portfolio, these apps save time and streamline operations.

1. DoorLoop – The Complete Property Management Software

DoorLoop offers an extensive set of features to manage every aspect of your rental business. From tenant screening to property accounting and maintenance tracking.

DoorLoop provides comprehensive property management services. It’s ideal for landlords looking for a robust all-in-one software that scales as your portfolio grows.

Key Features:

• Automated rent payments and tenant communications
• Maintenance tracking and work order management
• Full accounting suite, including financial reporting
• Tenant Screening, run detailed background check, credit checks and more
• Cash Payments, tenants can pay rent in cash when needed
• Mobile app available for iOS and Android
• Integrates with popular tools like QuickBooks, Salesforce, and Zillow

Limitations: Higher cost for advanced features, but worth it for landlords with larger portfolios.

Best For: Landlords seeking a powerful all-in-one software to manage all aspects of their rental business whether managing a few units or 5,000.

2. Landlord Studio – Best for Tracking Rental Income and Managing Finances

If managing finances is your priority, Landlord Studio is the rent collection app for you.

It focuses heavily on rental accounting, automated rent collection, and expense tracking. It’s a great tool for landlords who want detailed financial insights and tax reporting.

Key Features:

• Automated rent reminders and payments
• In-depth financial reporting and tracking
• GPS mileage tracking for tax purposes
• Receipts scanning for easy expense management

Limitations: Focuses primarily on financial management, so you may need other apps for tenant communications and maintenance.

Best For: Landlords who need comprehensive financial management and tax reporting tools.

3. Rentec Direct – Best for Customizable Property Management

Rentec Direct moves up the list for its customizable pay-per-feature model, allowing landlords to only pay for the features they need.

As a rental property management software, it offers cloud-based access, tenant portals, and advanced reporting, making it a versatile tool for landlords managing both small and large portfolios.

Key Features:

• Pay-per-feature pricing for cost control
• Cloud-based accessibility with a mobile app
• Tenant portals for communication and rent payments
• Advanced reporting and tenant screening options

Limitations: Can become expensive if many features are added.

Best For: Landlords looking for flexible, customizable, pay-per-feature options that scale with their business.

4. Stessa – Best for Automating Financial Insights

Stessa excels at automating property income and expense tracking, especially for landlords managing multiple properties.

The app integrates with bank accounts for automatic transaction tracking, making it easy to generate financial reports and monitor cash flow.

Key Features:

• Automated financial management that's free
• Real-time cash flow tracking and expense categorization
• Bank account integration for seamless expense tracking
• Customizable financial reports, real insights on how your portfolio is doing

Limitations: Limited property management capabilities beyond financial tracking.

Best For: Landlords managing multiple properties who prioritize automated financial tracking.

5. Property Matrix – Best for Large Enterprise-Level Management

Property Matrix is one of the most comprehensive property management apps available, designed for landlords managing very large and diverse portfolios.

It offers deep customization with robust features like customizable reporting tools, in-app document signing, and advanced accounting.

Property Matrix is perfect for property managers needing detailed financial control and flexibility.

Key Features:

• Customizable reports and in-app document signing
• Comprehensive accounting features for large-growth portfolios
• Robust tenant management and leasing tools
• Highly customizable interface to match specific needs

Limitations: Much higher price point starting at $450/month, but justified for large-scale property management.

Best For: Large-scale landlords or property managers with complex management and reporting needs.

6. Avail – Best for Independent Landlords

Avail is an easy-to-use platform that offers comprehensive property management services, helping independent landlords manage properties without the need for multiple apps.

It offers everything from tenant screening to rent collection, making it a great all-in-one solution for small landlords.

Key Features:

• Tenant screening and credit checks
• Online rent collection with automated reminders
• Lease agreements with e-signatures
• Maintenance tracking and tenant communication tools

Limitations: Avail is not as feature-rich for larger property managers, but it’s perfect for small landlords or those managing a few properties.

Best For: Independent landlords looking for an all-in-one tool to simplify tenant management and rent collection.

7. AppFolio – Best for Streamlining Operations for Large Portfolios

AppFolio is a robust property management solution built for landlords managing large portfolios.

With features like the ability to collect rent payments online, maintenance tracking, and accounting, AppFolio provides everything needed to efficiently manage residential and commercial properties.

It’s particularly strong in streamlining workflows, making it ideal for landlords looking to scale their operations quickly.

Key Features:

• Online rent payments and automatic late fees
• Maintenance management with work orders and tracking
• Tenant communication tools with a built-in portal
• Accounting suite with financial reporting and budgeting tools
• Mobile app for easy management on the go

Limitations: AppFolio is best suited for landlords managing a minimum number of units (usually 100 or more). It’s not ideal for smaller portfolios.

Best For: Landlords and property managers with large portfolios who want a comprehensive solution to streamline operations and management tasks.

8. TurboTenant – Best Free All-in-One Property Management App

TurboTenant offers a comprehensive property management package, covering everything from tenant screening to rental payments.

It’s especially appealing to landlords who are looking for a free option with the ability to upgrade to premium features. TurboTenant is perfect for landlords managing a moderate number of properties who want an easy, effective tool.

Key Features:

• Free online applications and tenant screening
• Rent payment processing and in-app messaging
• Lease agreements and automated late fees
• Unlimited property listings for free users

Limitations: While the free version is powerful, some advanced features require a premium upgrade like integrated accounting.

Best For: Landlords seeking a cost-effective, free solution with optional upgrades.

9. Rentmoji – Best for Simple Rent Tracking and Automation

Rentmoji simplifies rent tracking and tenant communications, making it ideal for landlords with small- to mid-sized portfolios.

The app automates rent payments and includes features like tenant reminders, which help landlords keep payments on track without manual intervention.

Additionally, it offers maintenance requests to enhance tenant communication and streamline management processes.

Key Features:

• Automated rent payments and reminders
• In-app tenant communication, keeping conversations in a centralized location
• Integrations with other property management tools to enhance the software's capabilities

Limitations: Rentmoji focuses primarily on rent collection, it's not an all-in-one solution. So you may need other apps for maintenance and tenant management.

Best For: Landlords with small- to mid-sized portfolios who need a simple rent tracking solution.

10. Apartments.com Rental Manager – Best for Rental Listings and Tenant Communication

Apartments.com is one of the most popular rental listing platforms, allowing landlords to list properties, connect with prospective tenants, and manage applications.

It’s a great choice for landlords looking to fill vacancies quickly and get broad exposure. After publishing a listing, you can manage it using rental tools. These tools include online applications, leases, and payments. 

Key Features:

• Track expenses and income statements
• Direct communication with applicants
• Simple and intuitive listing process

Limitations: Focused primarily on listings and communication, so landlords will need other tools for accounting, tenant screening and lease management.

Best For: Landlords looking to quickly fill vacancies and manage tenant inquiries efficiently.

Choosing the Best App for Your Rental Property Business

With so many options, it can be challenging to pick the right app. If you’re looking for a complete solution, DoorLoop or TurboTenant might be your best bet. For landlords focused primarily on finances, Landlord Studio or Stessa offer excellent value.

Remember to consider your portfolio size and specific needs—whether you’re managing just a few units or thousands, the right property management app can save you time, effort, and money.

Take advantage of free trials and demos to explore which app suits your management style and helps you streamline your rental business.