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When you decide to end a tenant's rental agreement early, it's best to use a lease termination letter as part of this process.
It's crucial to learn about Virginia notice requirements and the law so that you include the right information. Otherwise, you could get into trouble.
Lease Termination Letter
A lease termination letter is required when ending month-to-month tenancy agreements for any rental property.
Proper Notice
Typically, a landlord must give a tenant a 30-day notice for a month-to-month tenancy. However, state law doesn't require this when ending fixed-term agreements on the end date.
State Laws
Virginia law only requires a 30-day notice that specifies when the tenancy ends.
Termination of Tenancy
Traditionally, you can provide written notice to the tenant to move and must give them 30 days. Specify the date the tenancy will end.
Termination of Tenancy with Specific Term
For a lease with a fixed term, it ends on the specific date found in the rental agreement, whether it's a month-to-month tenancy or longer. However, there could be a different notice period than what is shown on the lease.
What to Include
To write the document, you should include:
- The type of agreement
- Names of all parties
- Lease information (effective dates)
- Motive for termination
- Forwarding address for landlord
- Signatures
Build Your Own
DoorLoop can help you create a lease termination letter with one of its forms. Here are the options available:
eSignature
If you are terminating your lease and need the tenant to sign, or you want to sign a new lease with a new tenant, you want to make the process as easy and efficient as possible.
With DoorLoop, you can get your agreements eSigned in a few seconds. You can also get to the eSignature step much faster by creating reusable templates that are autofilled with tenants' information.
DoorLoop also makes it so simple to find the best tenants in the first place by syndicating your listings on popular websites Zillow, Trulia, Hotpads, Apartments.com, and more. You can also make sure you're bringing in the best tenants by screening your prospects in seconds through DoorLoop.
For more information about DoorLoop, learn more or schedule a free demo.
Conclusion
Whenever you want to terminate a rental agreement, you must ensure that you've done it legally and fairly. Both state and federal laws apply, and you're not exempt just because you don't know them. Luckily, DoorLoop has comprehensive forms to make the process easier.
FAQs
What Does Written Notice Mean?
This term indicates that you have crafted a lease termination letter and mailed it to the tenant to warn them that you are no longer planning to rent to them.
How Do I Deliver the Virginia Notice to Vacate?
You may send the tenant the notice to vacate letter by certified mail or through a certificate of service. With the first option, the USPS gives you a receipt to show it was delivered, but the latter choice signs a certificate regardless of who delivers that document.
Do I Require a Termination Letter for a Month-to-Month Tenancy?
You might need a termination letter for a month-to-month tenancy if the rental agreement doesn't indicate a fixed duration (there's no end date within the contract).
Can I customize my own form or agreement?
Yes, you always can, however if you want to be 100% sure you are protected, you should consult an attorney in your local area.
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